![]() Having an assistant is a great way of getting an Aspiring (or New) Member involved in the club. Make sure you let you let them know what they’ll be responsible for and practice with them before the meeting starts. Between the stopwatches, timers sheets and flags, there’s a lot to juggle, so select an assistant.Speakers may request different signals for their speeches (though not extra time) – be prepared to respond to any requests.Familiarise yourself with the agenda for the day and the speech timings which will differ depending on the project.Check that you have all the equipment you need and that it is functioning properly.Other key milestone times are marked in red on the left-hand side of the agenda.Before the meeting, you may wish to establish signalling between the Toastmaster and yourself for the last Table Topic and drawing the session to a close. It is crucial that Table Topics ends on time.Work closely with the Sergeant at Arms and Toastmaster on this You are responsible for getting the meeting started on time. Speakers will behave if they think the timer will be tough! Record and report how well everybody does.In collaboration with the Toastmaster, make sure the meeting as a whole runs to time – corresponding to the left side of the agenda! You have the authority to get the meeting started and to get functionaries to move through their segments.Make sure that each element of the meeting runs to time – corresponding to the right-hand side of the agenda.Stopwatch (or you may use your phone if you prefer).Oversized Agenda – for you to use as a prop.The following items are provided for you: Imagine how awkward a new guest would feel as the minutes tick on past 8:45, knowing the need to get away to work but not wanting to disrupt the meeting. Many need to leave at the advertised finish time for work. Respect for the schedules of the audience and those who they share the agenda with. Rather than being unconstrained and rambling, the value we place on time encourages speakers to use their time wisely, choose their content carefully and edit to get their message across powerfully. In taking on this crucial meeting role, you are helping speakers develop valuable speaking and life skills: increasing a speaker’s awareness of their tempo and opportunities to change it.Įditing for impact. The Timekeeper times each meeting participant and provides helpful signals so they can gauge how much of their allocated time is left.
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